Privacy Policy

Effective Date: 10/01/2024

At TOPY, we take the privacy of our users, especially children, very seriously. This Privacy Policy outlines the types of information we collect, how we use and protect that information, and your rights in relation to your personal data. Our practices comply with the Children’s Online Privacy Protection Act (COPPA) and other relevant privacy laws.

1. Information We Collect

We collect the following types of personal data:

  • User-Provided Information: When you sign up for our social-emotional learning (SEL) sessions, we collect names, email addresses, phone numbers, and payment details from parents and guardians. For students, we collect information necessary to facilitate learning, including names and learning preferences.

  • Automatically Collected Data: We may automatically collect certain information when you visit our website or access our services, such as your device type, IP address, browser type, and site activity. This helps us to improve the user experience and monitor site security.

  • Data from Third-Party Services: If you access our services through third-party platforms (e.g., Zoom, payment processors), we may collect information shared by those platforms in accordance with their privacy policies.

2. How We Use Your Information

We use the information collected for the following purposes:

  • To facilitate and schedule SEL sessions

  • To communicate with parents and guardians about student progress and updates

  • To improve and personalize learning materials and coaching services

  • For billing, payment processing, and fraud prevention

  • To comply with legal obligations and protect the rights and safety of users

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: We obtain parental consent before collecting any information from children under 13.

  • Contractual Necessity: We collect and process personal data to provide services you have requested.

  • Legitimate Interests: We use certain data to improve our services, protect security, and conduct research.

4. Cookies and Tracking Technologies

We use cookies and other tracking technologies to collect information about user activity on our site. Cookies help us analyze web traffic, personalize content, and improve overall service quality. You can control cookie preferences in your browser settings.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. When no longer needed, personal data is securely deleted or anonymized.

6. International Data Transfers

TOPY may transfer and store data in countries outside your country of residence, including the United States. These transfers are carried out in accordance with applicable data protection laws.

7. Data Security

We implement industry-standard security measures, such as encryption and secure servers, to protect your personal data. We regularly review our security practices to safeguard against unauthorized access, disclosure, or misuse.

8. Parental Consent and Children’s Privacy

We comply with COPPA and ensure that parental consent is obtained before collecting any personal data from children under 13. Parents have the right to review, delete, or modify their child's personal information at any time by contacting us.

9. Third-Party Sharing

We do not share personal data with third parties except as necessary to deliver our services (e.g., payment processors) or comply with legal obligations. We ensure that any third parties we work with also protect user privacy in compliance with applicable laws.

10. Links to Other Websites

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites. Please review the privacy policies of any third-party sites before sharing personal information.

11. Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. Changes will be posted on our website, and we will notify you of any significant updates via email or other appropriate means. Please review this policy periodically for updates.

12. Your Rights

As a parent or guardian, you have the right to access, correct, or request deletion of your personal data and that of your child. If you wish to exercise these rights, please contact us at [insert contact email].

13. Contact Information

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

Email: priscilla@mytopy.com